tasks

Tasks & Appointments

Extracts all to-dos, action items, appointments, meetings, and deadlines with priority levels from your conversation.

Last updated:

Features

  • ✓Automatic task recognition
  • ✓Priority classification (High/Medium/Low)
  • ✓Deadline capture
  • ✓Responsibility assignment

Tasks & Appointments

The Tasks & Appointments Memory automatically identifies all actionable items from your conversation and structures them clearly.

Key Features

Intelligent Task Recognition

Automatically recognizes:

  • Explicit to-dos and action items
  • Implicit tasks from context
  • Appointments and meetings
  • Deadlines and due dates
  • Milestones and checkpoints

Priority Classification

Each task is automatically prioritized:

  • High: Critical, time-sensitive tasks
  • Medium: Important but not urgent tasks
  • Low: Nice-to-have or long-term tasks

Structured Presentation

  • Responsible person(s)
  • Due date
  • Context and details
  • Dependencies on other tasks

Use Cases

  • Meeting follow-up with clear action items
  • Project planning and milestone tracking
  • Team task delegation
  • Personal to-do lists from brainstorming
  • Deadline management for multiple projects
  • Audit trail for agreed measures

Output Format

Tasks by Priority

High Priority

  • Complete API documentation by Aug 15 (Responsible: Tom)
  • Fix critical bug in payment system today (Responsible: Sarah)
  • Prepare customer meeting on Aug 13 at 2:00 PM

Medium Priority

  • Develop new team structure by end of August
  • Conduct performance review for Q3
  • Revise backup strategy

Low Priority

  • Reorganize office kitchen
  • Plan team event for September

Appointments and Deadlines

This Week

  • Wed, Aug 14, 10:00 AM: Sprint Review
  • Thu, Aug 15: API Documentation deadline
  • Fri, Aug 16, 3:00 PM: Weekly Check-in

Next Week

  • Mon, Aug 19: Start new sprint
  • Wed, Aug 21, 2:00 PM: Customer presentation

Tips for Optimal Results

  1. Use explicit formulations

    • “We need to…” → clear task
    • “By the…” → clear deadline
    • “You take care of…” → clear responsibility

  2. Express priorities verbally

    • “This is critical/urgent” → High priority
    • “We should tackle this” → Medium priority
    • “Would be nice if…” → Low priority

  3. Specify time details

    • Use concrete dates instead of “next week”
    • State times for appointments
    • Define clear deadlines

  4. Name responsibilities

    • Say names when assigning tasks
    • Clarify backup arrangements
    • Define contact persons for queries

Workflow Integration

Export Options

  • Direct import to Todoist, Notion, Asana
  • Calendar integration for appointments
  • Email distribution to participants
  • PDF export for documentation

Automations

  • Reminders before deadlines
  • Request status updates
  • Escalation when overdue
  • Weekly summary

Combination with Other Memories

  • Executive Summary: For task context
  • Open Questions: Clarification needed before task start
  • Answered Questions: Decision basis
  • Collected Ideas: For future tasks